Appointment Letter in Frappe HR: Issuing the Letter of Appointment
An Appointment Letter is the formal document confirming a new hire’s appointment. Once a candidate accepts their job offer, you generate their appointment letter from a template complete with your standard introduction, terms, and closing ready to print or share.
You will find it under Home > Human Resources > Recruitment > Appointment Letter.
BEFORE YOU START
Have the Job Applicant (whose offer was accepted), the Company, and an Appointment Letter Template ready, since the letter’s content comes from the template.
How to create an Appointment Letter
- Open the Appointment Letter list and click New.
- Select the Job Applicant.
- Set the Appointment Date and select the Company.
- Choose the Appointment Letter Template, its content is pulled into the letter.
- Save, then print or share the letter with the new hire.
The Appointment Letter Template
The template is what makes letters consistent. It holds the reusable parts an Introduction, a body of terms, and Closing Notes so every appointment letter follows the same approved wording and structure. You set the template up once and reuse it for every new hire, adjusting only what’s specific to the individual.
TIP
Get your Appointment Letter Template reviewed and approved once ideally by whoever owns HR compliance then reuse it. Consistent, vetted wording on every letter protects you and saves drafting each appointment from scratch.
Related Topics
- Job Offer
- Job Applicant
- Employee
- Employee Onboarding
SUMMARY
An Appointment Letter formally confirms a new hire’s appointment, generated from a template after a job offer is accepted. Create one by selecting the job applicant, setting the appointment date and company, and choosing an Appointment Letter Template which supplies the introduction, terms, and closing. The template keeps every letter consistent and approved, so you reuse it for each hire and only change what’s individual. From here, the new hire moves into onboarding.
