Employee Grade in Frappe HR: Bands, Default Salary Structures & Leave Policies
An Employee Grade is a grouping of employees who share a similar position or level, used to assign consistent compensation rates and salary structures. Think of grades as the bands or tiers in your organisation, L1, L2, Senior, Lead, Manager, that let you categorise people by seniority or any other criteria that suits you.
Grades earn their keep at scale. Because employees are tagged with a grade, you can fetch employee records in bulk by grade when processing payroll, allocating leaves, and similar tasks instead of handling people one at a time.
You will find it under Home > Human Resources > Employee > Employee Grade.
BEFORE YOU START
It is advisable to create your Leave Policy and Salary Structure first, since a grade can carry these as its defaults. If they already exist, you can simply pick them while creating the grade.
How to create an Employee Grade
- Go to the Employee Grade list and click New.
- Enter the Name of the Employee Grade.
- Set the Default Leave Policy and Default Salary Structure for the grade.
- Save.
Once created, the grade can be assigned to employees, and from the grade record you can also reach related areas such as the Employee list, Leave Period, and the Employee Onboarding and Separation templates.
Why the defaults matter
The real value of a grade is in those two defaults. By attaching a default leave policy and default salary structure to a grade, everyone on that band can inherit the same leave entitlements and pay framework so you set the rules once per grade rather than repeating them for each individual. When a new hire joins at “Senior”, for instance, their grade already points to the right leave policy and salary structure.
TIP
Define a grade for each genuine level in your organisation and set its defaults carefully. The upfront effort pays off every time you onboard someone, run payroll, or allocate leave for a whole band the grade does the repetitive work for you.
Related Topics
- Leave Type
- Leave Policy
- Salary Structure
- Employee
SUMMARY
An Employee Grade groups employees by level or seniority and lets you assign consistent pay and leave. Create your Leave Policy and Salary Structure first, then make a grade with a name, a default leave policy, and a default salary structure. Grades let you fetch and process employees in bulk for payroll and leave, and their defaults save you from configuring the same settings for every person on the same band.
