Job Requisition in Frappe HR: Requesting Approval to Hire
A Job Requisition is a formal request to fill a position, raised by a department or manager and sent to HR for approval. It’s the step that comes before advertising a role capturing what’s needed and why, and getting sign-off, so recruitment only starts on approved, justified positions.
You will find it under Home > Human Resources > Recruitment > Job Requisition.
BEFORE YOU START
Have the relevant Designation and Department set up, and know who will approve the requisition.
How to create a Job Requisition
- Open the Job Requisition list and click New.
- Select the Designation and Department for the role.
- Enter the Number of Positions required and the Expected By date.
- State the Reason for Requisition for example a new position or a replacement.
- Add a Description with the required qualifications and experience, and note who Requested it.
- Select the approver, then Save and Submit.
New position vs replacement
The reason for the requisition matters: a brand-new role adds to headcount and should line up with your Staffing Plan, while a replacement fills a seat someone has vacated. Capturing this up front helps approvers judge the request quickly and keeps headcount decisions transparent.
From approval to a Job Opening
A submitted requisition goes through approval once approved, it becomes the basis for a Job Opening that advertises the role and starts attracting applicants. That way every opening traces back to a justified, signed-off request.
TIP
Write a clear description with the real qualifications and experience needed on the requisition itself. It speeds up approval, and that same detail flows naturally into the Job Opening so you’re not rewriting the role from scratch later.
Related Topics
- Staffing Plan
- Job Opening
- Job Applicant
- Designation
- Department
SUMMARY
A Job Requisition is a formal, approved request to fill a position before recruitment begins. Create one with the designation, department, number of positions, expected-by date, reason (new or replacement), and a description of the requirements, then submit it for approval. Recording the reason keeps headcount decisions transparent, and once approved the requisition becomes the basis for a Job Opening so every opening traces back to a justified request.
