Leave Adjustment in Frappe HR: Correcting Employee Leave Balances
A Leave Adjustment lets you manually add to or deduct from an employee’s leave balance for a particular leave type. It’s the clean way to handle corrections and one-off changes a balance that was allocated wrong, a few bonus leaves granted, or leaves that need to be clawed back without tearing down and rebuilding the original allocation.
You will find it under the Leave Management section of Frappe HR.
BEFORE YOU START
The employee should already have a Leave Allocation for the leave type you want to adjust, since an adjustment changes the balance that allocation created.
How to create a Leave Adjustment
- Open the Leave Adjustment list and click New.
- Select the Employee.
- Select the Leave Type whose balance you want to change.
- Enter the number of leaves to add or deduct for that employee.
- Set the relevant date and add a reason for the adjustment, so there’s a clear record of why it was made.
- Save and Submit.
On submission, the adjustment is reflected in the employee’s leave balance and recorded as a Leave Ledger Entry, so the change is fully traceable alongside their other leave transactions.
TIP
Always fill in the reason. Because a Leave Adjustment directly changes a balance, a clear note on each one keeps your leave ledger auditable anyone reviewing it later can see exactly why a balance went up or down.
When to use a Leave Adjustment
Reach for it whenever a balance needs a targeted change rather than a fresh allocation correcting an over- or under-allocation, granting goodwill or compensatory leaves outside the normal policy, or deducting leaves taken but not recorded. For routine, policy-driven entitlements you’d still use a Leave Policy Assignment or the Leave Control Panel; the adjustment is for the exceptions.
Related Topics
- Leave Allocation
- Leave Type
- Leave Policy Assignment
- Leave Control Panel
- Leave Ledger Entry
SUMMARY
A Leave Adjustment manually adds to or deducts from an employee’s leave balance for a specific leave type, ideal for corrections and one-off changes. Make sure a Leave Allocation exists, then create the adjustment by selecting the employee and leave type, entering the number of leaves to add or deduct, dating it, and giving a reason, before saving and submitting. The change updates the balance and is logged as a Leave Ledger Entry for a full audit trail.
