Additional Salary, Retention Bonus & Employee Incentive in Frappe HR: One-Off Pay Beyond the Structure
Not all pay fits neatly into a salary structure. Frappe HR offers three documents for one-off amounts on top of (or outside) the regular structure Additional Salary, Retention Bonus, and Employee Incentive. They cover bonuses, incentives, ad-hoc allowances, and similar extras, and all of them ultimately reach the employee through their salary slip.
Additional Salary
An Additional Salary adds a one-off amount to an employee’s pay for a specific payroll date a bonus, an extra allowance, a reimbursement, or even a one-time deduction. It’s the most direct way to pay something outside the regular structure.
Find it under Home > Human Resources > Payroll > Additional Salary.
- Click New and select the Employee.
- Choose the Salary Component (an earning or a deduction) and enter the Amount.
- Set the Payroll Date, the period the amount should appear in.
- Optionally tick Overwrite Salary Structure Amount if this should replace, rather than add to, the component’s structure value.
- Save, then Submit.
When payroll runs for that date, the additional salary is picked up and appears on the employee’s salary slip.
Retention Bonus
A Retention Bonus records a bonus promised to retain an employee, to be paid on a future date. It’s a clean way to commit to a bonus now and have it paid automatically when the time comes.
Find it under Home > Human Resources > Payroll > Retention Bonus.
- Click New and select the Employee.
- Enter the Bonus Amount and the Bonus Payment Date.
- Select the Salary Component the bonus is paid through.
- Save, then Submit.
On the payment date, the retention bonus creates an Additional Salary, so the amount flows into that period’s salary slip without anyone having to remember to pay it.
Employee Incentive
An Employee Incentive pays an employee a performance or ad-hoc incentive, for example, rewarding a strong month or a specific achievement.
Find it under Home > Human Resources > Payroll > Employee Incentive.
- Click New and select the Employee.
- Enter the Incentive Amount and select the Salary Component.
- Set the Payroll Date for when it should be paid.
- Save, then Submit.
Like the retention bonus, an employee incentive creates an Additional Salary so it’s paid through the salary slip for that period.
NOTE
All three ultimately pay out through Additional Salary on the salary slip. Retention Bonus and Employee Incentive are really convenient front-ends that generate an Additional Salary on the right date, so if you ever wonder where a one-off amount on a payslip came from, the Additional Salary list is where to look.
TIP
Pick the right tool for intent: use Additional Salary for a straightforward one-off now, a Retention Bonus when you’re committing to a future-dated bonus, and an Employee Incentive for performance rewards. They behave similarly, but using the fitting document keeps your payroll records meaningful and easy to report on.
Related Topics
- Salary Component
- Salary Slip
- Salary Structure
- Payroll Entry
- Payroll Period
SUMMARY
Additional Salary, Retention Bonus, and Employee Incentive handle one-off pay beyond the salary structure. Additional Salary adds (or deducts) a one-time amount for a payroll date, optionally overwriting the structure value. Retention Bonus commits to a future-dated bonus, and Employee Incentive pays a performance or ad-hoc reward both generating an Additional Salary on their payment date. All three surface on the employee’s salary slip via Additional Salary, so choose the document that matches your intent and check the Additional Salary list to trace any one-off amount.
