Supplier Item Code
In ERPNext, the Supplier Item Code allows organizations to map internal item codes with the item codes used by suppliers.
Since suppliers may use different naming conventions, this feature ensures smooth communication and accurate identification of items during procurement.
1. Updating Supplier Item Code in Item Master
Each item can be mapped with the supplier’s own item code in the Item Master.
Under the Supplier Details section, enter the supplier-specific item code against the corresponding supplier.
This ensures that ERPNext stores both internal and supplier reference codes for the same item.
2. Supplier Item Code in Transactions
During purchase transactions, ERPNext automatically fetches the Supplier Item Code based on the selected supplier and item mapping.
This helps suppliers easily recognize items using their own reference system.
Visibility in Transactions
The Supplier Item Code field is available in the Items table but may be hidden by default in forms and standard print formats.
It can be enabled through customization or print format settings.
3. Enabling in Print Formats
To display Supplier Item Code in print formats:
- Open the Purchase document print view.
- Click Menu > Customize.
- Create or edit a print format.
- Open the Items table column selector.
- Select Supplier Part Number.
Once enabled, the Supplier Item Code will appear in printed purchase documents.
4. Conditions for Fetching Supplier Item Code
The Supplier Item Code is fetched only when:
- The supplier is selected in the transaction.
- The item is mapped with that supplier in the Item Master.
5. Benefits
- Improves communication with suppliers
- Reduces item identification errors
- Speeds up procurement processing
- Supports supplier-specific catalog management
- Enhances accuracy in purchase documentation
