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Print Format

Print Format allows you to control how ERPNext documents appear when printed or exported as PDF. Every transaction comes with a default Standard Print Format, and you can create custom layouts to match your organization’s branding, document structure, or compliance requirements.

Ways to Customize a Print Format

You can customize document print layouts using different methods depending on your requirements.

  • Print Format: Create and manage custom print formats for any DocType.
  • Print Format Builder: Design print layouts visually without writing code.
  • Jinja / JavaScript: Create advanced, fully customized print templates using scripting.
  • Customize Form: Show or hide fields in printed documents using field properties.

How to Create a Print Format

Step 1: Open Print Format

Navigate to:

Home → Settings → Print Format

Step 2: Create a New Print Format

  • Click New.
  • Enter a meaningful name for the Print Format.
  • Select the DocType for which the layout will be used.
  • The corresponding module is selected automatically.
  • Save the document.

Style Settings

The Style Settings section lets you modify the overall appearance of the printed document without writing any code.

You can configure:

  • Font style and size
  • Label alignment
  • Section headings
  • General document formatting

Custom Print Formats Using Jinja

Enable the Custom Format option when you need complete control over the document layout.

Once enabled, you can:

  • Write custom Jinja templates.
  • Use JavaScript for advanced functionality.
  • Enable Raw Printing for printers that support raw commands.

If Developer Mode is enabled, you can also mark the Print Format as Standard so it becomes part of the application.

Hide or Show Fields in Printed Documents

Instead of creating a completely new layout, you can control which fields appear in the printed document by using Customize Form.

Steps

  1. Open the required transaction.
  2. Select Menu → Customize.
  3. Choose the required DocType or Child Table.
  4. Locate the field you want to modify.
  5. Enable the Print Hide property to prevent that field from appearing in the Print Format.
  6. Save and refresh the document.

This method is useful when only specific fields need to be hidden without designing an entirely new Print Format.

Selecting a Print Format

When printing a document:

  1. Open the transaction.
  2. Click Print.
  3. Select the desired Print Format from the available list.
  4. Preview the layout before printing or exporting as PDF.

Key Features

  • Create multiple Print Formats for the same DocType.
  • Customize layouts visually or with Jinja templates.
  • Apply organization-specific branding and formatting.
  • Hide unnecessary fields using the Print Hide property.
  • Support raw printing for compatible printers.
  • Preview documents before printing or downloading as PDF.

Best Practices

  • Create separate Print Formats for customers, suppliers, and internal use if different layouts are required.
  • Use Style Settings for simple formatting changes before opting for custom scripting.
  • Use Print Hide to exclude sensitive or unnecessary fields from printed documents.
  • Test the layout using multiple records to ensure all sections display correctly.
  • Keep custom Jinja templates well organized to simplify future maintenance.
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