Auto Email Reports
Auto Email Reports are used to automatically send saved reports to selected recipients at scheduled intervals.
Only saved reports (Report Builder, Script Report, or Query Report) can be used for Auto Email Reports.
1. How to Create an Auto Email Report
- Go to Home > Settings > Auto Email Report.
- Click on New.
- Select the report you want to schedule.
- Select the user (permissions will apply for that user).
- Add recipient email addresses and set the frequency.
- Save the configuration.
Emails are typically sent at midnight based on the selected frequency (daily, weekly, monthly, or yearly).
2. Testing the Report
You can test the setup using Send Now or download the report manually before scheduling.
3. Features
3.1 Filter Data Options
- Send only if there is any data: Prevents empty reports from being sent.
- Only Send Records Updated in Last X Hours: Sends only recently updated data.
- No of Rows: Limits report rows (maximum 500).
3.2 Report Filters
Reports with filters allow customization before scheduling.
Filters like Project or Date Range ensure that only relevant data is included in scheduled emails.
3.3 Message and Format
- Add a custom message with the report email.
- Choose output format: HTML, XLSX, or CSV.
Related Topics
- Email Digest
- Document Follow
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