Job Card

Job Card is a manufacturing document in ERPNext that records the actual production details of a specific operation performed at a particular workstation. It is automatically created from a Work Order and assigned to the respective workstation to execute production activities.

Job Cards help track operator activities, production time, material consumption, completed quantities, scrap generation, and quality inspections. They also update the production progress of the associated Work Order, providing complete visibility into shop floor operations.

Prerequisites

Before using a Job Card, ensure the following records are available:

• Bill of Materials (BOM)
• Operation
• Workstation
• Work Order

Creating a Job Card

Job Cards are created automatically when a Work Order is submitted. Each operation defined in the Work Order generates a separate Job Card assigned to its respective workstation.

To process a Job Card:

1. Open the generated Job Card.
2. Click Start Job when the operation begins.
3. Click Complete Job after the operation is finished.
4. Alternatively, manually record the start and end times in the Time Logs table.
5. Select the employee performing the operation.
6. Enter the completed production quantity.
7. Add additional time logs if required.
8. Submit the Job Card.

ERPNext automatically calculates the required raw materials for each Job Card based on the quantity being produced and the Bill of Materials.

Transfer Materials Against Job Card

ERPNext allows raw materials to be transferred directly against individual Job Cards instead of the entire Work Order.

When the Transfer Material Against option is set to Job Card in the Bill of Materials, material transfers are performed separately for each production operation.

This approach provides better control over material consumption during different manufacturing stages.

Employee and Time Tracking

Each Job Card records the operational details performed by employees.

Users can:

• Assign the responsible employee.
• Record actual production time.
• Maintain multiple time logs.
• Track completed quantities.
• Create additional Job Cards when multiple employees perform the same operation.

These details help calculate actual manufacturing time and operating costs.

Material Request from Job Card

A Job Card can generate a Material Request for the raw materials required to perform the assigned operation.

The generated Material Request remains linked to the originating Job Card, ensuring complete traceability between production activities and material planning.

Production Progress Tracking

Completion of Job Cards automatically updates the status of the corresponding operations in the Work Order.

Manufacturing teams can monitor:

• Pending operations
• Operations in progress
• Completed operations
• Overall production progress

This provides real-time visibility into shop floor execution.

Scrap Items

During manufacturing, certain operations may generate scrap or defective materials.

The Scrap Items section in the Job Card allows users to record:

• Scrap materials produced during manufacturing.
• Defective products.
• Broken or damaged materials.

Recording scrap ensures accurate inventory valuation and production reporting.

Quality Inspection

Job Cards support in-process quality inspections during manufacturing.

Instead of waiting until production is completed, users can perform quality checks after individual operations.

Benefits include:

• Monitoring semi-finished products.
• Identifying defects early.
• Reducing production waste.
• Improving final product quality.

Quality Inspections created from the Job Card remain linked to the corresponding manufacturing operation.

Pending Quantity

Available from ERPNext Version 16, the Pending Qty field allows users to record partially completed operations without treating the remaining quantity as process loss.

Purpose

Previously, any unfinished quantity was automatically considered as Process Loss Quantity, making it difficult to record partial production.

The Pending Quantity field solves this issue by allowing users to specify quantities that are yet to be manufactured.

How It Works

• If a Pending Quantity is entered, ERPNext treats the remaining quantity as work still in progress.
• Process Loss Quantity is calculated only when the Pending Quantity is zero.

Example

Scenario 1

• Quantity to Manufacture: 10
• Completed Quantity: 6
• Pending Quantity: 4

Since the remaining quantity is marked as pending, ERPNext does not calculate any Process Loss.

Scenario 2

• Quantity to Manufacture: 10
• Completed Quantity: 6
• Pending Quantity: 0

In this case, the remaining quantity of 4 is automatically treated as Process Loss Quantity.

Business Benefits

• Automatically generates Job Cards from Work Orders.
• Tracks actual production time and operator activities.
• Records completed production quantities.
• Supports multiple employees for the same operation.
• Allows material requests directly from production operations.
• Tracks manufacturing progress in real time.
• Records scrap and defective materials.
• Supports in-process quality inspections.
• Handles partial production using Pending Quantity.
• Provides accurate production costing and shop floor visibility.

Key Summary

Job Card is ERPNext’s execution-level manufacturing document that manages individual production operations. It captures employee activity, production timing, material usage, completed quantities, scrap generation, and quality inspections while continuously updating Work Order progress. By providing detailed shop floor tracking, Job Cards help manufacturers improve production visibility, accuracy, and operational efficiency.